Booking Engine
More direct bookings. Instantly.
The Booking Engine confirms small meetings instantly and sends the rest as complete RFPs.
Swap manual quotes for instant bookings.
Less time quoting small meetings, more time on high-value business.
The old way.
Retype each emailed request
Write a quote for every small meeting
Chase missing details over email
The Booking Engine way.
Get every request with details filled in
Confirm small meetings at your prices
Quote only the RFPs that need you
Decide which meetings book instantly.
Turn on instant booking per meeting room. Everything else arrives as a complete RFP.
60%
of all bookings done are instant¹
60%
of all bookings done are instant¹
60%
of all bookings done are instant¹
100%
Instant Booking conversion rate
100%
Instant Booking conversion rate
100%
Instant Booking conversion rate
50%
Request For Proposal conversion rate
50%
Request For Proposal conversion rate
50%
Request For Proposal conversion rate
The Booking Engine confirms each instant booking and emails you and the booker an eProposal.
23:47Confirmed
- 23:47ConfirmedStrategy dayStudio 3 · Aurora AmsterdamDate26 NovGuests8Total€2,380eProposal sent to Jonas Holm
Confirm bookings around the clock
The Booking Engine confirms each instant booking and emails you and the booker an eProposal.
- November 2026MTWTFSS123456789101112131415161718192021222324252627282930Canal Room40 guestsInstantly bookable€6,500Thu 12 NovFull day · lunch · dinner€2,900Fri 13 NovHalf day · lunch€0ConfirmConfirmed
Sell multi-day events instantly
Events of 2 or more days confirm without an RFP, with F&B priced for each day.
- Group bedrooms50 guestsThu 12 NovFri 13 NovSat 14 NovNight 1Night 2AddStandard Room€149 / nightAddTwin Room€169 / nightAddJunior Suite€259 / night€00 rooms · 2 nightsBook roomsBooked
Sell group bedrooms
Run separate funnels for groups and for meetings with bedrooms.
- ML€60,000Nordic Sales KickoffRFP #1202419 · 120 guests · 80 roomsWed 14 AprThu 15 AprFri 16 Apr09:0012:0015:0018:0021:00Plenary · 120LunchBreakouts × 3DinnerPlenary · 120LunchTeam activityAwards dinnerPlenary · 120Lunch to goSend proposalProposal sent
Receive complete RFPs
Each RFP arrives with every detail filled in, so your team quotes without retyping.
“We have seen that customers are ready to book small and mid size meetings online which creates nearly 80% of requests, supporting our sales team to focus on more bespoke and high value business.”
Amy Russell
Assistant Director of Distribution, PPHE Hotel Group
PPHE
HOTEL
GROUP
“We have seen that customers are ready to book small and mid size meetings online which creates nearly 80% of requests, supporting our sales team to focus on more bespoke and high value business.”
Amy Russell
Assistant Director of Distribution, PPHE Hotel Group
PPHE
HOTEL
GROUP
“We have seen that customers are ready to book small and mid size meetings online which creates nearly 80% of requests, supporting our sales team to focus on more bespoke and high value business.”
Amy Russell
Assistant Director of Distribution, PPHE Hotel Group
PPHE
HOTEL
GROUP
¹ Instant bookings as a share of all Booking Engine bookings, from 1 January 2026 onwards, across all MeetingPackage customers
Your prices. Your brand.
Your hotels.
Set them once. The Booking Engine applies them to every booking, page and hotel.
Yield meeting rooms like you yield bedrooms.
Price room hire and packages, extras for each day, occupancy caps, lead times and promotions in 6 languages.
Keep group business inside your chain.
One request reaches every shortlisted hotel. Quote from the one with the right space, dates and price.
Match your brand with no coding.
Set your logo, colours and font once. Each venue also gets an SEO page with a gallery, video and 360° tour.
Connect the Booking Engine to 
Oracle OPERA, 
MEWS, 
Infor, 
Event Temple, 
Salesforce, 
Stripe, 
PCI Booking and 
every other system your hotel runs.
Every booking lands in your PMS or sales and catering system with the details filled in, and every payment goes to the provider you already use.
Connect the Booking Engine to Oracle OPERA, MEWS, Infor, Event Temple, Salesforce, Stripe, PCI Booking and every other system your hotel runs.
Every booking lands in your PMS or sales and catering system with the details filled in, and every payment goes to the provider you already use.
Connect the Booking Engine to Oracle OPERA, MEWS, Infor, Event Temple, Salesforce, Stripe, PCI Booking and every other system your hotel runs.
Every booking lands in your PMS or sales and catering system with the details filled in, and every payment goes to the provider you already use.
FAQ
Does it connect to our PMS?
Yes. It connects two-way with Oracle Opera, including OSEM, Mews, Infor, Delphi, Event Temple, Thynk and Caspeco, so availability and bookings stay in sync. Other systems can connect through our REST API and webhooks.
How do we set it up?
Embed the search snippet on your website. Then choose your hotels, set prices and rules, and turn on instant booking per meeting room in the MeetingPackage dashboard.
How long does setup take?
Most hotels go live within weeks, not months. Our team sets up your hotels with you, and a free onboarding session is included.
What does it cost?
Pricing depends on the number of hotels and your meetings and events volume. You pay no commission on bookings made on your website. Tell us about your hotels and we'll recommend a plan on a 30-minute call.
Can we take payment online?
Today, planners pay on site or by invoice. Online card payment through Adyen, Elavon, Stripe and 3C is next on the roadmap.
Can we sell group bedrooms?
Yes. Run separate funnels for group bedroom blocks and for meetings with bedrooms. Live bedroom availability and pricing from your PMS are planned for Q4 2026.
How do we switch from V1 to V2?
Contact your account manager to switch your hotels to V2.
How is our data kept secure?
Your data is stored in the EU on AWS, encrypted in transit and at rest, and backed up daily. MeetingPackage is ISO 27001 certified and handles your data under GDPR, as set out in our Data Processing Agreement.
FAQ
Does it connect to our PMS?
Yes. It connects two-way with Oracle Opera, including OSEM, Mews, Infor, Delphi, Event Temple, Thynk and Caspeco, so availability and bookings stay in sync. Other systems can connect through our REST API and webhooks.
How do we set it up?
Embed the search snippet on your website. Then choose your hotels, set prices and rules, and turn on instant booking per meeting room in the MeetingPackage dashboard.
How long does setup take?
Most hotels go live within weeks, not months. Our team sets up your hotels with you, and a free onboarding session is included.
What does it cost?
Pricing depends on the number of hotels and your meetings and events volume. You pay no commission on bookings made on your website. Tell us about your hotels and we'll recommend a plan on a 30-minute call.
Can we take payment online?
Today, planners pay on site or by invoice. Online card payment through Adyen, Elavon, Stripe and 3C is next on the roadmap.
Can we sell group bedrooms?
Yes. Run separate funnels for group bedroom blocks and for meetings with bedrooms. Live bedroom availability and pricing from your PMS are planned for Q4 2026.
How do we switch from V1 to V2?
Contact your account manager to switch your hotels to V2.
How is our data kept secure?
Your data is stored in the EU on AWS, encrypted in transit and at rest, and backed up daily. MeetingPackage is ISO 27001 certified and handles your data under GDPR, as set out in our Data Processing Agreement.
FAQ
Does it connect to our PMS?
Yes. It connects two-way with Oracle Opera, including OSEM, Mews, Infor, Delphi, Event Temple, Thynk and Caspeco, so availability and bookings stay in sync. Other systems can connect through our REST API and webhooks.
How do we set it up?
Embed the search snippet on your website. Then choose your hotels, set prices and rules, and turn on instant booking per meeting room in the MeetingPackage dashboard.
How long does setup take?
Most hotels go live within weeks, not months. Our team sets up your hotels with you, and a free onboarding session is included.
What does it cost?
Pricing depends on the number of hotels and your meetings and events volume. You pay no commission on bookings made on your website. Tell us about your hotels and we'll recommend a plan on a 30-minute call.
Can we take payment online?
Today, planners pay on site or by invoice. Online card payment through Adyen, Elavon, Stripe and 3C is next on the roadmap.
Can we sell group bedrooms?
Yes. Run separate funnels for group bedroom blocks and for meetings with bedrooms. Live bedroom availability and pricing from your PMS are planned for Q4 2026.
How do we switch from V1 to V2?
Contact your account manager to switch your hotels to V2.
How is our data kept secure?